We’ve recently worked with a client to get clear on licensing requirements for Power BI.
Learned some interesting facts about Power BI versions that are a bit unclear on the Microsoft site, and wanted to share them as this *will* have an impact on creating Power BI Projects.
First, lets discuss Power BI Free vs Pro
This chart might give the impression that with Free edition, is it possible to consume PBI dashboards created by Pro users. This is not the case!
A non Pro user will get prompted to upgrade to PBI pro, they cannot access content unless they are a Pro user.
There are a couple of other options – read on…
How do we position our clients that want to use PBI with all employees? Or, perhaps externally with their clients?
Power BI offers Premium capacity model, which allows this sharing of PBI dashboards with other users. Effectively, each user in the company can have Power BI Pro functionality. Three service tiers are available. PBI Premium also optionally, includes a PBI report server.
Another option includes Power BI dashboards used in SharePoint Online. I’m including this one only for completeness. While you can embed PBI visuals in SharePoint Online, and user accessing this content must be either be PBI Pro user, or the company is licensed for PBI Premium.
While planning a Power BI project, be sure the client understands the costs involved.